Unit Receptionist-Part Time/ Evening

Performs general clerical and receptionist duties supporting the patient care unit, including preparing, compiling and maintaining records.

Responsibilities Include:

  • Performs a variety of duties relative to admission, discharge and/or transfer of patients.
    • Prepares patient charts and assembles new admission packets.
    • Transmits discharge notices to appropriate departments.
    • Notifies assigned departments when patients are admitted, discharged, transferred, placed on “condition serious” list, expired, etc.
  • Performs a variety of clerical duties required to maintain accurate charts.
    • Reviews patient charts and other related data for accuracy and completeness of information. Ensures required signatures have been obtained.
    • Files all hard copy documents in patient charts.
    • Assembles discharged patient charts and forwards completed chart to Medical Records within established time interval and hospital guidelines.
  • Performs a variety of clerical duties essential to operation of patient care unit, as directed.
    • Schedules patients for special tests, consultations, transportation, etc.
    • Prepares various records and reports (i.e. daily census, staff attendance).
    • Distributes mail, packages and flowers to patients.
    • Maintains current and neat bulletin, directory and locator boards for unit.
    • Maintains chart areas, desks, files, etc. in a neat and orderly condition.
    • Notifies supporting departments of needs/changes on patient unit (i.e. environmental, maintenance, dietary issues).
    • Maintains department supply inventory.
  • Acts as a receptionist on unit.
    • Directs and provides information to visitors.
    • Uses appropriate telephone etiquette and knowledge of telephone system to facilitate communication of the patient units.
    • Answers intercom, assists visitors and distributes incoming mail. Answers routine questions or refers to appropriate individual for reply.
    • Receives and transmits messages accurately and promptly.
    • Acts as representative of hospital to patients and visitors and as such is appropriately attired and promotes good public relations.
  • Provides coverage where needed at the request of supervisory staff.
  • Accesses medication delivery and/or medication areas, as authorized, in the performance of required duties, as needed.
  • Performs related duties, as required.
Qualifications
  • High School Diploma or equivalent, required.
  • Prior clerical experience, preferred.
  • Typing 30 wpm and/or data entry skills (80 keystrokes per minute), required.
  • Ability to communicate effectively.
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