Real Estate Administrator

Position: Real Estate Administrator

Reports to: President

Works With: All LSI Companies’ staff, LSI Sales Associates/Brokers, outside consultants, investors, real estate brokers and land sellers.

Position Statement
This is a professional position requiring expertise in real estate research, contract coordination and preparation, listing coordination and preparation for various forms of real estate. This is a fast-paced position requiring a unique combination of speed and accuracy. Individual must be a highly detail-oriented individual, persistent, honest, and able to communicate with a variety of personality types.

  • 3 years’ experience in real estate
  • Highly proficient in researching real estate
  • 3 years of real estate office management experience
  • Experience with Salesforce-based CRM beneficial
  • Excellent personal management and organizational skills
  • Ability to communicate orally and in writing with a wide range of clients, land owners, consultants and investors
  • Ability to learn new software and database applications

Job Duties

  • Assists President and sales team in their real estate activities and coordinate with all LSI staff to accomplish the goals of both
  • Manage Contract Coordinator priorities
  • Manage email communications, scheduling events, and activity data input for the sales team
  • Assists in creating listings and follow-up requirements of Director of Sales, Senior Broker, and sales team
  • Manage all LSI take down contracts
  • Back up to paralegal for preparation of letters of intent and contracts
  • Manages listings in MLS and LoopNet
  • Writes all executive summaries and keeps updated for all listings
  • Communicate and update appropriate LSI staff on all real estate activities of CEO, President, and the sales team
  • Schedules meetings of the sales team
  • Present weekly sales meeting
  • Maintain and update radar screen outlining priorities and accomplishments
  • Manage client reporting
  • Set and maintain contract timelines
  • Preparation of sales radar screens, priority reports, and month-end reports


  • Compensation package as defined in Terms of Employment offer letter.
  • You will be provided with office space and the related tools of business.
  • You will be eligible for health and related insurance.

Hours and Working Conditions:

  • 8:00 AM to 5:00 PM – Monday through Friday
  • 60-minute lunch period each day
  • 40 hours per week
  • 15 days of paid time off annually
  • LSI closes their office during the week between Christmas and New Year’s Day, in exchange for this time off, each employee is required contribute a portion of their own PTO time toward this time off. The Company contributes the remainder and time is determined at the beginning of each year.
  • Professional business casual dress required

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year


  • Dental Insurance
  • Health Insurance
  • Paid Time Off
  • Vision Insurance


  • Monday to Friday


  • Real Estate Administration: 3 years (Required)
  • MLS Listing: 1 year (Required)
  • Salesforce: 1 year (Preferred)

Typical start time:

  • 8AM

Typical end time:

  • 5PM

This Job Is Ideal for Someone Who Is:

  • Dependable -- more reliable than spontaneous
  • People-oriented -- enjoys interacting with people and working on group projects
  • Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
  • Detail-oriented -- would rather focus on the details of work than the bigger picture
  • Achievement-oriented -- enjoys taking on challenges, even if they might fail
  • Autonomous/Independent -- enjoys working with little direction
  • High stress tolerance -- thrives in a high-pressure environment

This Company Describes Its Culture as:

  • Detail-oriented -- quality and precision-focused
  • Innovative -- innovative and risk-taking
  • Aggressive -- competitive and growth-oriented
  • Outcome-oriented -- results-focused with strong performance culture
  • Stable -- traditional, stable, strong processes
  • People-oriented -- supportive and fairness-focused
  • Team-oriented -- cooperative and collaborative

Benefit Conditions:

  • Only full-time employees eligible

Work Remotely:

  • No
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